Revenue details

A NEW EMPLOYEE WILL FALL INTO 1 OF 3 CATEGORIES. SELECT THE CATEGORY APPLICABLE TO YOUR NEW EMPLOYEE.

1          The employee with NO previous employment.

This category refers to employees who have no previous employment in the current tax year.

2          The employee WITH previous employment.

            An employee with previous employment in the current tax year who supplies you with

            a Form P45.

3          The employee WITH previous employment but does NOT supply a P45.

            An employee with previous employment in the current tax year who does             NOT supply you with a Form P45.          

EMPLOYEE TYPE 1

The Employee with NO previous employment

Ø   Tick Emergency Tax

The payroll software will automatically default to the emergency PAYE tax rates and a flat USC rate of 7%.

If however an employee's PPS number is unknown, the emergency PAYE tax rate defaults to 41% on all income. Therefore it is very important to ensure that you have a PPS number for all new employees.

Ø   Enter Start Date

Ø   Enter Start Week Number

Ø   Enter PRSI Class if known.If you require help selecting a PRSI class - Click For help with class. Tick any statement that is applicable to the new employee.The payroll software will recommend the appropriate PRSI class.

Ø   Click Close

Ø   It is not necessary to enter a Tax Credit or PAYE/USC Cut off point as the payroll software will default to the emergency tax rates for both PAYE and USC (see Emergency Tax section).

Ø   Click Update to save the employee on the payroll software if the employee does NOT have additions or deductions such as pension, union fees etc.

HOW TO REGISTER THIS TYPE OF EMPLOYEE:

Register by phone:

Call the 1890 number for the tax office which the new employee is registered with. To find an employee's tax office details Go to > www.revenue.ie > Click Contact locator > enter employee's PPS number > Click find contact details.

Register Online:

Click Employee

Click Submit details of new employee to ROS

Select Form P46

Save employees details into a location on your hard drive

Go to www.ros.ie to submit employee details online

EMPLOYEE TYPE  2

Ø   Tick Week 1 basis or Month 1 basis - All new employees must be set to Week 1/Month 1 basis until they have been registered as a new employee with the Revenue Commissioners.

Ø   Enter Start Date

Ø   Enter Start Week Number

Ø   Enter Total Pay & Total Tax deducted as per Form P45 in the boxes provided.

Ø   Enter Total Pay for USC & Total USC deducted as per Form P45 in the boxes provided.

Ø   Enter PRSI Class if known.If you require help selecting a PRSI class - Click For help with class. Tick any statement that is applicable to the new employee.The payroll software will recommend the appropriate PRSI class.

Ø   Click Close

Ø   Enter PAYE Tax Credit & Cut Off Point as per Form P45.

Ø   Enter the USC cut off points as per Form P45

Ø   Click NO when asked 'Do you have a valid cert for this employee?'

Ø   Click Update to save the employee on the payroll software if the employee does NOT have additions or deductions such as pension, union fees etc.

HOW TO REGISTER THIS TYPE OF EMPLOYEE:

Register by phone:

Call the 1890 number for the tax office which the new employee is registered with. To find an employee's tax office details Go to > www.revenue.ie > Click Contact locator > enter employee's PPS number > Click Find contact details.

Register Online:

Click Employees

Click Submit details of new employee to ROS

Select Form P45 Part 3

Save employees details into a location on your hard drive

Go to www.ros.ie to submit employee details online

EMPLOYEE TYPE  3

The Employee WITH previous employment that does NOT supply a Form P45

Ø   Tick Emergency Tax

The payroll software will automatically default to the emergency PAYE tax rates and a flat USC rate of 7%.

If however an employee's PPS number is unknown, the emergency PAYE tax rate defaults to 41% on all income. Therefore it is very important to ensure that you have a PPS number for all new employees.

Ø   Enter Start Date

Ø   Enter Start Week Number

Ø   Enter PRSI Class if known. If you require help selecting a PRSI  class - Click For help with class. Tick any statement that is applicable to the new employee.The payroll software will recommend the appropriate PRSI class.

Ø   Click Close

Ø   It is not necessary to enter a Tax Credit or Cut Off Point as the payroll software will default to the emergency tax rates for both PAYE and USC.

Ø   Click Update to save the employee on the payroll software if the employee does NOT have additions or deductions such as pension, union fees etc.

HOW TO REGISTER THIS TYPE OF EMPLOYEE:

Register by phone:

Call the 1890 number for the tax office which the new employee is registered with. To find an employee's tax office details Go to > www.revenue.ie > Click Contact locator > enter employee's PPS number > Click find contact details.

In this instance, it is important to inform the Revenue Commissioners that you do NOT have a Form P45 for this employee.

Register Online:

Click Employees

Click Submit details of new employee to ROS

Select Form P46

Save employees details into a location on your hard drive

Go to www.ros.ie to submit employee details online