Mar 2018
22
How Thesaurus Connect can help with GDPR
Under the GDPR legislation, where possible the controller should be able to provide self-service remote access to a secure system which would allow the data subject with direct access to his or her personal data. Thesaurus Connect is a self-service option which will give you and your employees online remote access to view and manage your payroll data 24/7.
Thesaurus Connect is tailored to help you overcome the challenge that GDPR presents. Furthermore, the cloud functionality will improve your payroll processing with simple email distribution, safe document upload, easy leave management and improved communication with your employees.
Online synchronisation and backup of payroll data will maintain accuracy and improve efficiency. By introducing a self service option, employers can begin a new way of remotely accessing information and start taking steps to be GDPR ready. Additionally a self-service facility will automate payslip distribution, simplify and integrate leave requests and keep a secure and chronological backup of your payroll records.
Simplify your GDPR compliance with Thesaurus Connect
The option of Thesaurus Connect will keep your employee payroll data secure and offers your employees the added reassurance that you are taking action to become GDPR ready. The advantages of a cloud backup and self-service software are numerous, but mainly it significantly increases the efficiency and effectiveness of payroll work.
Workflow is increased since employers are no longer wasting time on manual data processing and therefore are working quicker and more securely within the remit of the GDPR guidelines. Thesaurus Connect is an online payroll and HR software solution that has been developed to help our customers become GDPR ready. It removes the manual data entry requirement for annual leave management, updating employees details, re-sending payslips, backing up your data and HR processing.
Here are the biggest GDPR advantages of Thesaurus Connect:
Accountant / Employer Dashboard
Payroll bureaus and accountants have instant access to an online self-service to view clients payroll information. Employers can invite their accountant to access their payroll information. Through the accountant / employer online dashboard, you can have remote and secure access to employee payslips, payroll reports, amounts due to HMRC, annual leave requests and employee contact details.
Employee Self Service Portal
Invite employees to their own self-service online portal. This secure system would provide employees with direct access to his or her personal data. Employees can securely view and download payslips, P60s and P45s and easily submit holiday requests, view leave taken and leave remaining.
Integration with payroll
Thesaurus Connect is fully integrated with Thesaurus’s payroll software ensuring the payroll data is correct at all time. Any annual leave or other leave, changes to employee contact details and payroll reports are updated and synchronised with the payroll software and Thesaurus Connect.
Cloud Backup
Under GDPR, it is important to keep a copy of payroll files safe in case of fire, theft, damaged computers or cyber attacks. Thesaurus Connect is powered using the latest web technologies and hosted on Microsoft Azure for ultimate performance, reliability and scalability. Thesaurus Connect maintains a chronological history of your backups which you can restore or download any time keeping your records protected.
24/7 Online Access
Thesaurus Connect allows password protected mobile and online access to your payroll data anytime and anywhere. This fulfils the GDPR recommendation to provide remote access to a secure system where your employees would have direct access to their personal data.
HR & Annual Leave Management
Employers can view all upcoming leave in the Thesaurus Connect company wide calendar where they can easily authorise leave requests with changes automatically flowing back to the payroll. You can upload sensitive HR documents such as employee contracts keeping confidential information restricted to each individual employee.
Reduce HR Queries
Thesaurus Connect makes it possible to drastically reduce the number of HR queries you deal with such as access to view personal data, payslip requests, annual leave requests, managing employee contact information and employee payroll records.
TimeSheet Upload (Coming Soon)
You will soon be able to upload employees’ hours and timesheets directly through the Thesaurus Connect portal. The upload facility offers an additional layer of protection for your payroll information. From there, you can process the payroll from the timesheet upload. This automated process will offer a more secure and accurate recording of the timesheets and hours.
Book a Thesaurus Demo
Cloud advancements enables an interactive collaborative experience for your accountants, employers and employees. Thesaurus Connect speeds up and transforms the accountant / employer relationship from a document exchange or transactional relationship to an instant access one. Book a demo today to see just how Thesaurus Connect can help towards GDPR compliance.
Free GDPR Webinars: What does GDPR mean for your business?
Payroll Bureaus and employers process large amounts of personal data, not least in relation to their customers and their own employees. Consequently, the GDPR will impact most if not all areas of the business and the impact it will have cannot be overstated. In this webinar, we will peel back the legislation to outline clearly:
Agenda
- What is GDPR and why is it being implemented?
- Why employers need to take it seriously
- How to prepare for GDPR
- How we are working to help you
Bureau CPD Webinar | Employer Webinar
Thesaurus Newsletter - Are you missing out?
GDPR is changing how we communicate with you. After May 2018, we will not be able to email you about webinar events, special offers, legislation changes, other group products and payroll related news without you subscribing to our newsletter. You will be able to unsubscribe at anytime. Don’t miss out - sign up to our newsletter today!
