From the support desk: Processing leavers

From 1st January 2019, employers are no longer required to issue a P45 to an employee and submit the P45 Part 1 to Revenue. Instead, an employee’s leave date is be reported to Revenue in the final payroll submission made for the employee.

Therefore, to process a leaver in Thesaurus Payroll Manager, you will now enter their leave date at the time of entering final payment to them and before you update the pay period.

1. To perform this task, simply access Process icon No. 3 and select the employee using the drop down listing.
2. Next, enter all final pay items due to the employee.
3. Once all pay items have been entered, tick the field provided to indicate the employee is leaving.
4. At the prompt, click ‘Yes’ if it is correct that the employee is to be part of the current pay run you are processing.
5. Enter the employee’s leave date, as required, in the field provided.
6. Click ‘Update File' to save the information you have entered.

On updating the pay period, the associated payroll submission that is created for you will now include details of the employee leaving and their leave date. Once the file is submitted, Revenue will be notified that the employee has left your employment. The employee’s record will also now indicate that they have left the employment and they will no longer be included in any future pay runs.

In the event that you need to issue a mid-period final payslip (e.g. you operate monthly payroll and an employee is leaving mid month), a dedicated facility is provided in the software to facilitate this. Click here for more information on processing a leaver mid pay period.