Payroll Preview - Quick Edit

PAYROLL PREVIEW - QUICK EDIT

IT IS IMPORTANT TO READ THE FOLLOWING SCREEN CAREFULLY BEFORE PROCEEDING. CHOOSE THE PAYMENT METHOD RELEVANT TO YOUR EMPLOYEE.

Remember you can switch between Weekly & Monthly payroll OR Fortnightly & Monthly payroll through the windows menu.

IMPORTANT NOTES ON PROCESSING PAYROLL

CHOOSE THE PAYMENT METHOD MOST SUITABLE FOR YOU AND YOUR EMPLOYEE'S

1.  GROSS TO NET PAYMENTS

Weekly, monthly and fortnightly gross to net payments can be processed through 2 sections of the payroll software. Simply chose the option you prefer.

Quick Edit

This utility allows you to amend an employee's pay details, additions & deductions and tax status within one screen. It facilitates fast, effective processing of Gross to Net payroll. Disability pay, however, can NOT be entered in this utility - Go to Payslips > Weekly/Monthly Input > Disability Pay

Weekly/Monthly/Fortnightly Input

This utility allows you to amend an employee's pay details, additions & deductions, Holiday Pay, Disability etc. Once amendments have been made you can click Update and view a preview of the employee's payslip. The employee's Tax Status can NOT be amended in this utility - Go to Employees > Add/Amend > select employee > amend tax status in Revenue Details

2.  NET TO GROSS PAYMENTS

Net to Gross payments should be processed through Net to Gross projection.

This utility allows you to enter a NET pay (take home pay, after tax, PRSI & USC have been deducted) for your employee's and the software will automatically calculate the employers liability i.e. Gross Pay, PRSI EE and ER etc.

QUICK EDIT

Quick Edit facilitates fast, effective processing of Gross to Net payroll. Payroll can be entered by the hour or by basic rate.

To access this utility go to Process ICON no. 3 OR Payslips > Payroll Preview/Quick Edit

STEP 1 - INPUT/AMEND PAY DETAILS FOR EACH EMPLOYEE

Ø   Identify the employees' who need to be amended

Ø   Double click on the employee's Gross or Net Pay to open the Quick Edit section

Ø   Amend employee's pay details, additions & deductions & tax status if applicable

Ø   Click OK to save amendments

Ø   Repeat this step for all employees' whose pay details need to be amended

Ø   When all amendments have been made and Payroll Preview is correct - Click Process

Ø   Enter Payment date

Ø   Click Update

Ø   Select location to backup payroll files i.e. memory stick, network drive, floppy disk etc.

Ø   Click backup

Click the down arrow and choose the payslip type you wish to use

2 per page high resolution

This is the most popular payslip type. This colour payslip prints onto blank A4 paper or to preprinted laser payslips supplied by Thesaurus Software.

2 per page low resolution

This black & white payslip prints onto blank A4 paper or to preprinted laser payslips supplied by Thesaurus Software.

Pre-Printed Payslips

This requires out-sourced Pre-Printed Stationery and a Dot Matrix Printer, connected to the LPT port on your PC.  Please contact Thesaurus for more detail on this stationery

Cheque & Payslip

This requires out-sourced Pre-Printed Stationery and prints a cheque at the top of the page and the payslip at the bottom.  Please contact Thesaurus for more detail on this stationery

Payslip & Cheque

This requires out-sourced Pre-Printed Stationery and prints a cheque at the bottom of the page and a payslip at the top. Please contact Thesaurus for more detail on this stationery

Print to HTML file

This utility exports payslips to a html file which you can email as a total file (htmlpayslips.html) or to each individual employee (employee's name.html). The email recipient may print the payslip using their internet browser.

Laser Security Payslip

This requires  Pre-Printed Stationery and prints a payslip which converts into a sealed window envelope, showing the employee's name and address in the window. These payslips are provided by Thesaurus Software, please check our website for more details - www.thesaurus.ie

Email payslips

A new feature allows the easy email of payslips to employees seamlessly directly from the payroll to the employee.

This email facility does not use your own Email account to send these payslips, they are sent directly via the Thesaurus server, without the requirement for the sender to access their email account.

Therefore a list of emailed payslips is not created, for this reason the employer should add their email address to their company details to whom a copy of each emailed payslip will be sent.

To set up this carbon copy (cc) email address go to

File> Amend Company Details>

Enter the email address, this can be amended at any time.

To set up the email address of an employee to which the payslip will be emailed go to

Employees> Add/Amend Employees>

Select the employee

Enter the email address to which the employees payslip will be emailed.

Enter a password agreed with the employee in order to secure the payslip upon delivery.

Ø   If you would like to print payslips by department - click the down arrow to select relevant department

Ø   Click Select All

Ø   Click Print

PRINT EMPLOYEE PAYSLIP HISTORY

If you wish to print payslip history for an employee:

Ø   Select payslip type - you can chose either 2 per page high resolution or 2 per page low resolution

Ø   Highlight Employee name

Ø   Click Print Employee History

Ø   Enter the period number you want to start printing from

To access this utility go to Payslips > Bank Payments file - Normal

1ST STEP - SETUP EMPLOYER BANK ACCOUNT AND USER CREDENTIALS:

This only needs to be done once. The payroll software will save theses company details entered.

Ø   Enter Bank Sort Code

Ø   Enter Bank Account number

This is your company bank account from which payments are drawn.

Ø   Enter Reference

This is the reference that will appear on your bank statement.

Ø   Enter User ID

The User ID is issued to you by the bank and contains 6 numbers.

Ø   Enter Owner ID

Owner ID is the same as the User ID which is issued to you by your bank and contains 6 numbers.

Ø   Enter Volume ID

Volume ID can be created by you and must contain 6 characters if your choosing.

Ø   Enter Expiry date (This is Optional)

Ø   Enter File name - normally bankfl.emt

The file name is issued to you by your bank. File name is normally bankfl.emt.

Ø   Click Update Company file

2ND STEP - CREATE FILE FOR BANK:

You can now create a file for the bank or financial institution for each pay period.

Ø   Select destination drive & directory - Click browse > Select c:drive > Double click bank folder - Destination drive and directory may be c:\ibb for example

Ø   Click Prepare

Ø   Contents of the bank file will be shown in a grid on screen. It is very important that these details are checked to ensure that all  employees' payments are correct.

Ø   Click Print

Ø   Click Close

If you are transferring you bank file to a bank which requires HUB format, e.g. HSBC bank then you must tick the specific box provided before preparing the file.

The bank file is now ready for submission. Simply login into your bank software and follow instructions provided to you by the bank.