Revenue details
THIS IS ONE OF THE MOST IMPORTANT SECTIONS ON THE PAYROLL SOFTWARE.
THE INFORMATION YOU ENTER FOR EACH EMPLOYEE WILL DETERMINE THE PAYE, PRSI, USC AND LPT THEY WILL PAY DURING THE TAX YEAR.
REVENUE DETAILS
To access this utility go to Process ICON no. 1 OR Employees > Add/Amend Employee details > Revenue details Tab
IMPORTANT NOTES
- All new employees must be set to Week 1/Month 1 Basis until they have been registered with the Revenue Commissioners, or put on Emergency Tax if they have joined you with no P45 or previous employment details.
- Once an employee has been registered, you will be issued with a P2C file or a Tax Credit Certificate form which will indicate if the employee should remain on a Week 1/Month 1 Basis or change to Cumulative Basis.
- If you wish to register a new employee online via ROS, it is necessary to create a file on the payroll software to upload to ROS. To create this file - Go to ROS > P46 and P45 (Part 3) > Click P45 Part 3 or P46 > Click F1 for Help if necessary.
A NEW EMPLOYEE WILL FALL INTO 1 OF 3 CATEGORIES. SELECT THE CATEGORY APPLICABLE TO YOUR NEW EMPLOYEE.
- The employee with NO previous employment.
This category refers to employees who have no previous employment in the current tax year.
- The employee WITH previous employment.
An employee with previous employment in the current tax year who supplies you with a Form P45.
- The employee WITH previous employment but does NOT supply a P45.
An employee with previous employment in the current tax year who does NOT supply you with a Form P45.
EMPLOYEE TYPE 1
The Employee with NO previous employment
Follow the instructions below to set up an employee with NO previous employment in the current tax year.
The payroll software will automatically default to the emergency PAYE tax rates and a flat USC rate of 8%.
If however an employee's PPS number is unknown, the emergency PAYE tax rate defaults to 40% on all income. Therefore it is very important to ensure that you have a PPS number for all new employees.
If the employee has been employed by you on an emergency basis previously within the same tax year and taxed on an emergency basis then enter the number of weeks (in total) that were assigned to the emergency basis previously.
- Enter Start Date
- Enter Start Week Number
- Enter PRSI Class if known.If you require help selecting a PRSI class - Click For help with class. Tick any statement that is applicable to the new employee.The payroll software will recommend the appropriate PRSI class.
- Click Close
- It is not necessary to enter a Tax Credit or PAYE/USC Cut off point as the payroll software will default to the emergency tax rates for both PAYE and USC.
- Click Update to save the employee on the payroll software if the employee does NOT have additions or deductions such as pension, union fees etc.
HOW TO REGISTER THIS TYPE OF EMPLOYEE:
Register by phone:
Call the 1890 number for the tax office which the new employee is registered with. To find an employee's tax office details go to > www.revenue.ie > Click Contact locator > enter employee's PPS number > Click Submit Search.
Register Online:
Click ROS
P46 and P45 (Part 3)
Select Form P46 (There is no requirement for a P46 where an employee has registered the employment using Revenue's Jobs & Pension Service)
Save employee's details into a location on your hard drive
Go to www.revenue.ie to submit the employee's details online
EMPLOYEE TYPE 2
The Employee WITH previous employment and who does supply a Form P45
Follow the instructions below to set up an employee WITH previous employment in the current tax year.
- Tick Week 1 basis or Month 1 basis - All new employees must be set to Week 1/Month 1 basis until they have been registered as a new employee with the Revenue Commissioners.
- Enter Start Date
- Enter Start Week Number
- Enter Total Pay & Total Tax deducted as per Form P45 in the boxes provided.
- Enter Total Pay for USC & Total USC deducted as per Form P45 in the boxes provided.
- Enter PRSI Class if known.If you require help selecting a PRSI class - Click For help with class. Tick any statement that is applicable to the new employee.The payroll software will recommend the appropriate PRSI class.
- Click Close
- Enter the PAYE Tax Credit & Cut Off Point as per Form P45.
- Enter the USC cut off points as per Form P45
- Click NO when asked 'Do you have a valid cert for this employee?'
- Click Update to save the employee on the payroll software if the employee does NOT have additions or deductions such as pension, union fees etc.
HOW TO REGISTER THIS TYPE OF EMPLOYEE:
Register by phone:
Call the 1890 number for the tax office which the new employee is registered with. To find an employee's tax office details Go to > www.revenue.ie > Click Contact locator > enter employee's PPS number > Click Submit Search.
Register Online:
Click ROS
Click P46 and P45 (Part 3)
Select Form P45 Part 3
Save the employee's details into a location on your hard drive
Go to www.revenue.ie to submit employee details online
EMPLOYEE TYPE 3
The Employee WITH previous employment that does NOT supply a Form P45
* **The employee should be asked for the Form P45. Every effort should be made to obtain a P45 from the new employee.
Follow the instructions below to set up an employee WITH previous employment in the current tax year who does NOT supply a Form P45.
The payroll software will automatically default to the emergency PAYE tax rates and a flat USC rate of 8%.
If however an employee's PPS number is unknown, the emergency PAYE tax rate defaults to 40% on all income. Therefore it is very important to ensure that you have a PPS number for all new employees.
If the employee has been employed by you on an emergency basis previously within the same tax year and taxed on an emergency basis then enter the number of weeks (in total) that were assigned to the emergency basis previously.
- Enter Start Date
- Enter Start Week Number
- Enter PRSI Class if known. If you require help selecting a PRSI class - Click For help with class. Tick any statement that is applicable to the new employee.The payroll software will recommend the appropriate PRSI class.
- Click Close
- It is not necessary to enter a Tax Credit or Cut Off Point as the payroll software will default to the emergency tax rates for both PAYE and USC.
- Click Update to save the employee on the payroll software if the employee does NOT have additions or deductions such as pension, union fees etc.
HOW TO REGISTER THIS TYPE OF EMPLOYEE:
Register by phone:
Call the 1890 number for the tax office which the new employee is registered with. To find an employee's tax office details Go to > www.revenue.ie > Click Contact locator > enter employee's PPS number > Click Submit Search.
In this instance, it is important to inform the Revenue Commissioners that you do NOT have a Form P45 for this employee.
Register Online:
Click Employees
Click Submit details of new employee to ROS
Select Form P46 (There is no requirement for a P46 where an employee has registered the employment using Revenue's Jobs & Pension Service)
Save the employee's details into a location on your hard drive
Go to www.revenue.ie to submit the employee details online
