Pension Related Deduction (PRD) or Pension Levy

Since 1st March 2009 the Pension Related Deduction must be applied to the remuneration of public servants.

Who does the Pension Related Deduction apply to?

The Pension Related Deduction applies to public servants who:

(i) Are members of a public pension scheme

(ii) Are entitled to benefit under such a scheme

(iii) Receive a payment in lieu of membership in such a scheme

What pay does the Pension Related Deduction apply to?

The Pension Related Deduction applies to all Schedule E remuneration covering all elements of gross pay, including overtime, arrears, all taxable allowances, Notional Pay on Benefits and taxable portions of Illness Benefit.

PRSI Relief on Pension Related Deduction Abolished

Since 1st January 2011 gross income before the PRD deduction is subject to employee PRSI.

PRD RATES AND THRESHOLDS 2018

The exemption threshold for 2018 is €28,750.

Issuing a P45 to an Employee

No changes are required to the P45 issued to employees who leave employment from whom a Pension Related Deduction has been deducted, however, a statement of Pension Related Deductions should be issued with the P45 to the employee.

Issuing P45 to an Employee with a Pension Related Deduction within two years of commencement

Where an employee leaves employment within two years and neither transfers to another public service employment nor retains any pension benefits they are due a refund of both the pension contributions and the Pension Related Deduction. Per the Department of Finance this refund is to be calculated manually outside of the payroll software.

SETTING UP THE PENSION RELATED DEDUCTION WITHIN THESAURUS PAYROLL MANAGER

For the purposes of setting up the Pension Related Deduction within Thesaurus Payroll Manager the deduction will be known as Pension Levy throughout the program.

To access this utility go to Process ICON no. 1 OR Employees > Add/Amend employee details > Deductions Tab

Select the Employee to whom the deduction will apply.
The Pension Levy must be entered into the “Other Allowable Deduction” field as indicated.
To enter the Pension Levy simply type “Pension Levy” into this dedicated narrative field, once you start to type the narrative the program will automatically complete the field for you.

Please note that you must use this default narrative of “Pension Levy”, otherwise the deduction will not be recognised as the Pension Levy deduction by the program and will not be applied accordingly.

The amount of the deduction to be applied need not be entered within the “Deductions” screen as the program will automatically apply the published rates and bands to the employee’s earnings as they fluctuate. Therefore the nominal amount can be left as zero.

Payslips > Weekly Input/Monthly Input >

Select the Employee from the drop down list to whose earnings the Pension Levy applies.
Select “Deductions”. The Pension Levy deduction will automatically calculate in line with the rates and bands and this automated deduction amount will be shown.
To view the calculation of the Pension Levy simply double click on the amount. A breakdown of earnings across each band and with the applicable rate will be shown.

Adjust the Pension Levy (override)

Should you disagree with the automated calculation of the Pension Levy calculated by the program then simply type the desired deduction over the automated deduction amount. This manually entered amount will now be applied to the employee’s salary.

Alternatively, you can enter an overriding PRD percentage to apply on a week one/month one basis e.g. 10%.

Payslips

The Pension Levy will display separately on the Employees Payslip under its official title of “Pension Related Deduction”.

Issuing a P45 to an employee

The Department of Finance indicates that once a P45 has been issued to an employee from whom the Pension Levy has been deducted a statement of Pension Related Deductions should accompany the P45.

When a P45 is issued, Thesaurus Payroll Manager will automatically offer a PRD Certificate in addition to a pro-forma P45 in a case where the employee has paid PRD.

Need help? Support is available at 01 8352074 or thesauruspayrollsupport@brightsg.com.

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