Corrections
If a transaction has NOT been tagged then a number of corrections may be made to it:
- Amount may be edited
- Change to Nominal accounts used
- Change the Customer /Supplier assigned to the transaction
FILE > DAYBOOK AND CORRECTIONS
EDITING THE AMOUNT
Enter the date range within which the required transaction falls.
Select the transaction you wish to edit by simply clicking ONCE on the line of entry.
F4
Pressing the function key F4 on your keyboard will create a pop up box reflecting the original entry.
Simply enter the corrected amount within the box and hit return. All aspects of the transaction have now been corrected including the VAT element processed.
N.B. It is not possible to convert a positive figure into a negative figure using this function.
MAKING CHANGES TO NOMINAL ACCOUNTS USED
Enter the date range within which the required transaction falls
Select the transaction you wish to edit by simply clicking once on the line of entry.
F4
Pressing the function key F4 on your keyboard will create a pop up box reflecting the original nominal account entries of the transaction.
Simply select the new nominal account from the drop down list that you wish to use.
CHANGING THE CUSTOMER / SUPPLIER ASSIGNED TO THE TRANSACTION
Enter the date range within which the required transaction falls
Select the transaction you wish to edit by simply clicking once on the line of entry.
F4
Pressing the function key F4 on your keyboard will create a pop up box reflecting the original nominal account entries of the transaction.
Simply select the preferred Customer or Supplier from the drop down list to whom you wish to assign the transaction / account to which you wish to move the transaction.
EXCEPTIONS TO THE RULE :
Purchase Invoices
Changes to a purchase invoice may not be made to the automatic credit side of the entry to the Trade Creditors account.
Sales Invoices
Changes to a sales invoice may not be made to the automatic debit side of the entry to the Trade Debtors account.
Supplier Payments
Changes to a Supplier Payment may not be made to the automatic debit side of the entry to the Trade Creditors account.
Customer Receipts
Changes to a Customer Receipt may not be made to the automatic credit side of the entry to the Trade Debtors side of the account.
VAT
No changes will be made to the VAT element of any transactions for which the nominal account has been changed.
PLEASE NOTE: IT IS NOT POSSIBLE TO AMEND A TRANSACTION ONCE TAGGED - INSTEAD YOU MUST POST AN OPPOSITE ENTRY TO MAKE THE CORRECTION.
IN ADDITION, IF A TRANSACTION HAS BEEN ALLOCATED ON A SUPPLIER / CUSTOMER ACCOUNT OR RECONCILED WITHIN THE BANK ACCOUNT YOU WILL BE PROMPTED THAT YOU MAY NOT CHANGE ANY ASPECT OF THE TRANSACTION, HOWEVER YOU MAY UNALLOCATE AND UNRECONCILE THE TRANSACTION IN ORDER TO BE ABLE TO MAKE AMENDMENTS TO IT.
