This document sets out how we handle your data. You should read it in conjunction with our Terms of Service, of which this Privacy Policy forms part. At Thesaurus Software Limited, we are committed to protecting your privacy. We recognise that your data is of a highly sensitive nature and should be kept confidential at all times. Please read on for more details on our Privacy Policy. This will explain our obligations to you and your obligations to us in relation to security and privacy issues on the BrightPay Connect Service and its facilities. Please note that this policy does not apply to any company or person outside Thesaurus Software Limited.
This Privacy Policy applies to and governs your use of the BrightPay Connect Service.
Please read through and understand our Privacy Policy carefully. By accessing or using the BrightPay Connect Service and any of its facilities, content or information, you unreservedly indicate your agreement to be bound by our Privacy Policy. If you do not agree with our Privacy Policy as set out below, please do not use the BrightPay Connect Service and its services. If you wish to write to us regarding our Privacy Policy, or to remove yourself from the services, you agree that you will notify us in writing by registered post to our given address as stated in the BrightPay Connect Service.
Thesaurus Software Limited collects personally identifying information when you sign up with us. We will ask for your full name, address, E-Mail address and other information we may decide from time to time. Once you sign up with Thesaurus Software Limited and subscribe to our services, you are not anonymous to us.
The BrightPay Connect Service acts as a venue where you can upload payroll data from BrightPay’s desktop payroll software and download and otherwise access payroll data. Employees may also use the BrightPay Connect Service to update personal information and submit requests to their employers.
You understand that any data you upload or enter on the BrightPay Connect Service and its facilities is collected for the purposes of providing current and historical payroll information in various formats to bureaus, employers and employees and to act as a means of communication between employers, bureaus and employees. This data will include but is not restricted to your employees’ and clients’ personal data such as, name, address, date of birth, National Insurance number, tax code and pay history, etc.
We undertake to design our system in such a way to minimise the use of personal data. You acknowledge that Thesaurus Software Limited has the right to scan the user database when required for administrative, advice and invoicing purposes whenever Thesaurus Software Limited deems it necessary.
You undertake to seek the consent of your employees and your clients before entering any of their personal data on the BrightPay Connect Service. You will also undertake to inform all those employees, and clients who consent to having their personal data stored on the BrightPay Connect Service, exactly what data will be stored, and for what purposes it is stored.
We undertake not to sell, trade, rent or share any personally identifiable information to others. We will send your personally identifiable information to others only if:
You acknowledge that apart from data format validation checks, Thesaurus Software Limited does not monitor, edit or review whether the data provided by you is correct. We have no control over the authority, the quality or safety of the data input. You and you alone are responsible for the accuracy and completeness of your records.
You can edit your stored data at any time by signing in to your account and making the necessary changes. You can also request the deletion of your account by contacting Thesaurus Software Limited in writing by registered post to the address given on the BrightPay Connect Service. We undertake to stop processing your data upon receiving notification in writing and sent to us by registered post of your objection. We reserve the right to regularly delete any data that we deem is out of date or no longer required.
We are fully committed to taking reasonable steps in the circumstances applicable to us to protect the security and privacy of any information or data submitted to the BrightPay Connect Service and its facilities. We undertake to adopt appropriate physical, electronic and procedural measures to protect personal data collected or stored on the BrightPay Connect Service and its facilities. We also use the appropriate Internet security protocol that we deem suitable to create a protected connection between you and our servers so that your data can be confidentially sent and retrieved.
Whilst we undertake to maintain the highest possible levels of security practicable to protect data it should be realised that no data transmission over the Internet or information storage technology can be guaranteed to be 100% secure, and there is always some risk of unauthorised access. Thesaurus Software Limited cannot be held liable for any breach of security. Any information submitted to us is done so at your own risk.
We limit access to personal information about you to those Thesaurus Software Limited employees who we believe reasonably need to come into contact with that information to provide products or services to you or in order to do their jobs.
Whilst we have security measures in place to protect your data, it remains your responsibility to keep your sign in details secret and to sign off from the BrightPay Connect Service when you are not using it.
IP addresses; for security purposes Thesaurus Software Limited automatically records the IP address of your computer each time you visit the BrightPay Connect Service.
Cookies; Cookies are small text files that we can transfer to your computer through your Web browser to enable our systems to 'remember' who you are and to provide personalised features. Thesaurus Software Limited may set and access cookies on your computer. For example, a cookie would be used if you wish your computer to recall your sign in details each time you visit the BrightPay Connect Service. You may at any time turn off cookies in your browser.
Thesaurus Software Limited reserves the right to change the content of this Privacy Policy at any time without prior notice. If we decide to change our Privacy Policy, we undertake to post any changes on our website so you are always aware of what information we collect, how we use it, and under what circumstances we disclose it. Therefore, you should check the Privacy Policy each and every time to decide whether you want to continue your account and your access to the BrightPay Connect Service and its facilities.
If you wish to make a serious complaint to us regarding our Terms of Service and/or Privacy Policy, and/or anything relating to our services, or to remove yourself from the services, you agree that you will notify us in writing and communicate the writing to us only by registered post to our given address as stated in the BrightPay Connect Service. We do not accept E-Mailed or faxed communications on such matters.
